Door Access Reader Installation

The door access reader is used for access control. A common application is bathroom door access, but can also be used to control access to an employee only area.

The door access reader triggers an electric door strike to OPEN, it does NOT keep the electric door strike closed.

See the "Buying a 12V Electric door strike" section at the bottom of this article, for links to an electric door strike, from a 3rd party provider, that we know works well with our door access readers.

Parts

Card Reader Kit (Default Kit Part #: KIT-DOORACCESS-02)
For the default configuration (controlling HES 5200 Door Strike) reader's Board Type will be a "Voltage Relay" board (Part #: ASSY-02-02-08)

For controlling other types of electric door strike, reader's Board Type can be either "Voltage Relay" or "Generic Relay" (Part #: ASSY-02-02-11)
Card Reader Wiring Harness
For the Voltage Relay board type configuration - Wiring Harness Part #: 02-06-75:

For the Generic Relay board type configuration - Wiring Harness Part #: 02-06-63:
12Vdc, 1A external power supply - Part #: 03-01-83
3rd Party Electric Door Strike - NOT INCLUDED in the Laundroworks door access reader kit.

Installation

Step 1 - Set Door Access Reader's Number

Similar to Card Readers installed on Washers/Dryers, you must set the reader number of all Door Access Readers using the DIP switches on the back of the reader itself.

For Door Access readers, DIP switch #1 is completely ignored,

only switches #2 to #8 are used for reader numbering.

We recommend numbering the first Door Access Reader as #1 (Door #1);
if you have multiple door readers, just continue to the next number as shown below

(you do NOT want 2 door readers reporting as the same Door #):

If you have more than 4 Door Access Readers,

see our Reader DIP Switch settings article for DIP switches positions for numbers higher than 4.

Step 2 - Connecting the Reader Wiring Harness to the Door Strike

Default setup - Voltage Relay Card Reader Board Type

If using the HES 5200 Door Strike, it will come with a 12VDC adaptor cable:

this adpator is used to put the HES 5200 Door Strike into 12V operating mode (by default it will operate in 24V mode which will NOT work correctly with the provided Card Reader and external power supply).

The Card Reader's Wiring Harness needs to be connected to the 12VDC adaptor cable

The 12VDC adaptor cable needs to be plugged into the HES 5200 door Strike directly.

If the Door Access Card Reader Wiring Harness you received does not have a mating connector that matches the HES 5200 12VDC adaptor harness, you will need to splicing the reader's harness into the 12VDC adaptor provided with the HES 5200 Door Strike as follows:

- the Card Reader's Green Wire is spliced to the 12VDC's Black Wire;
- the Card Reader's Yellow Wire is spliced to the 12VDC's Red Wire:

The final connections will look similar to the following picture:

Generic Relay Card Reader Board Type

The 02-06-63 harness use the Green and White wires to provide power to an electric door strike.

These will be the wires without a connector, as they will need to be spliced in to provide power to the door strke:

Step 3 - Confirm the HES 5200 Door Strike Remains Locked

The Door Access Reader will trigger the HES 5200 Door Strike to OPEN whenever a Laundry Card is used.

By default, when the HES 5200 Door Strike is NOT receiving any power, the Door Strike should remain in it's LOCKED position.

It should only unlock when the Door Access Reader sends voltage (which the Door Access Reader will only do, for 7 seconds, once a Laundry Card is used on the reader).

If your HES 5200 Door Strike remians OPEN when no power is applied, it's in the wrong operating mode ("fail-safe" mode).

You will first need to change it's operating mode to "fail-secure", so it remains locked when no power is applied

Step 4 - Test the Door Access Reader Prior to Installing it in the Door Frame

It is strongly recommended that you test the Door Access Reader before physically installing it into the door frame.

To do this, simply plug the provided external power supply into any available wall outlet in order to power ON the Card Reader.

When the Card Reader is powered ON for the first time, it will be in a "Not Activated" state;

it needs to be activated to the store location, before it'll work with any Laundry Cards initialized to this specific location.

Activate the Card Reader, using the Activation Card for this specific store location, by placing the Activation Card on the reader for a few seconds. (do NOT use activation cards created for other store locations):

Once activated, use any store Laundry Card (either Management Card, or a Regular User Card) to test and confirm that the Door Access Reader is able to trigger the Door Strike to unlock (for 7 seconds) once the reader detects the store Laundry Card.

Note: the HES door strikes can operate in 24VDC mode and 12VDC, but to work with our card reader, it MUST be operating in 12VDC mode.

If the Door Strike seems to only work when in specific orientations (either on it's side or "upside-down" it's likely still operating in 24V mode.

Ensure you are using the 12VDC adaptor cable provided with the HES 5200 Door Strike.

Note: if using a Generic Relay card reader Board Type,
an internal card reader setting may need to be configured by the Laundroworks support team before the reader will trigger for the full 7 seconds

Step 5 - Install Electric Door Strike in the Door Frame

Use the installation instructions provided with the Electric Door Strike to properly install it in the Door Frame

Step 6 - Connecting the Reader Power Supply

The external power supply provided with the Door Access reader kit will need to be connected to a 110V-220V AC power source.

If there is a wall outlet available and easily accessible, it is fine to simply plug the power supply into wall power;

however these power supplies are commonly hardwired into a 110V-220V AC power source by cutting off the wall prongs and spliced in to power directly.
You'll need have a certified electrician make this connection, if you do not have a wall outlet available.

Note: Do NOT provide wall power to the Card Reader directly.
The Reader's power should always be coming from the provided 12Vdc power supply

Buying a 12V Electric door strike

Our kit comes with a card reader, reader wiring harness, and a 12Vdc power supply to provide power to both the reader and the door strike.

Our kit does NOT include an electric door strike, so you'll need to procure your own. Ensure it is a 12V strike with a maximum current draw of 1A.

Here is one source for electric door strike we commonly recommend:

https://www.qualifiedhardware.com/electric-strikes-74/electric-strikes-77/

The HES 5200 is a door strike many of our customers use, that we know works well with our Door Access Card Reader Kits.

Door Lever Selection

You will want to select a door lever with a key, so that the door can be unlocked from the outside during a power outage.

Keep in mind that if you need someone to be able to lock the door from the inside (for instance, the door provides access to a bathroom with only 1 stall), you can install a separate dead bolt so that the door can be locked from the inside. A door lever with a lock on the handle will not work for this because when the electric door strike is activated, it will provide access if the door lever is the only lock:

Configuring the Door Access Reader with Restriction Settings

By default, a Door Access Card Reader will allow anyone with a Laundroworks Laundry Card/LaundryCat App Account to trigger the door lock to unlock.

However, with Door Access Readers running the newer Door Reader Application (Firmware) Version, it is possible to setup restriction settings that control what type of customers are able to trigger the Door Access reader to unlock the door.

Below is a screenshot of the different Door Access Reader's restriction settings you can modify:

The above settings are only available on Door Access Readers running the newer Application (firmware) Versions, that allow them to make use of the newer "Door Access with logic [1]" Door Reader Control Type:

If your Door Access Reader is currently running the default "Door Access [12]" Control Type,

contact the Laundroworks Support Team to find out if it's possible to update an existing Door Reader to utilize this newer Control Type

Restriction Settings

To adjust your Door Access Reader's restriction settings, find the Door reader in your Machines list, and click on the Wrench Icon to get to it's settings menu:

Door Access Cost

This setting allows you to charge for door access, if you wanted to.

This setting is $0 by default, but changing this to any dollar amount will charge all Laundry Cards/LaundryCat App accounts, that dollar amount, when the card/account is used to trigger the reader to open the door.

Minimum Balance Required

This setting enforces that a Laundry Card/LaundryCat App account needs to have a certain minimum balance loaded onto it, if that card/account is going to work to trigger the door access reader to unlock the door. This setting is set to $0 by default.

Minimum Hours since Last Use

This setting enforces that a Laundry Card/LaundryCat App account must be used on some equipment in the store, before it will work to trigger a door access reader to unlock the door.

When this setting is set to it's default "0" value, it does NOT enforce any restriction timer.

By default, a card/account is considered "Last Used" if that card/account was either:

- purchased from the VAC kiosk in the location (for Laundry Cards)

- value was added to an existing Laundry Card/LaundryCat App account at any VAC

- or the Laundry Card/LaundryCat App account was used to make a successful purchase on any Laundroworks card reader (Washer, Dryer, POS reader, or vending machine reader)

- picking up value from a Load Value request initiated from the Laundro Portal

This default behavior can be adjusted using the Last Use Type setting

Last Use Type

This setting is set to "0" by default, but can be changed to either "1" or "2" to alter what type of machine usage counts towards a card/account being considered "Last Used".

When this setting is set to either "1" or "2", then the only machine usage that counts towards a card/account being considered "Last Used", is when the card/account is used;
- to start a Washers in your store ONLY (if set to "1")
- to start either a Washer or Dryer in your store (if set to "2")

All other equipment usage will NOT count as that card/account being used, and therefore only customers who've started a Washer (when set to "1"), or a Washer or Dryer (when set to "2"), within the amount of hours set by the Minimum Hours since Last Use setting, would allow the door access reader to trigger the door lock to open.

This restriction setting requires Application (Firmware) version "5.040" or higher to work correctly:

If your Door Access Reader's Application Version needs updating for a specific restriction setting
contact the Laundroworks Support Team

Card Reader's Restriction Messaging

Depending on which Last Use Type setting you're using, the door reader will display a different message when it's restricting a laundry card/LaundryCat App account. Last Use Type;
- set to "0" = "Card Use Required"

- set to "1" = "Washer Use Required"
- set to "2" = "Washer/Dryer Use Required":

Pulse Type

This setting is set to "0" by default (and should never be changed once the door reader is working correctly);

when using the HES 5200 door strike, this setting should ALWAYS be set to "0".

This setting is only changed to "1" when using a custom door strike solution, where our card reader needs to send power to the door strike in order to keep it locked (this setup also typically uses a "Generic Relay" card reader Board Type, as oppose to a "Voltage Relay" card reader Board Type which is standard equipment for Door Access Reader Kits).

This setting is left at the default "0" value when our reader is used with the HES 5200 door strikes (these door strikes lock themselves when not getting power, so the reader only provides power to them in order to trigger the door to open for 7 seconds).

This configuration setting requires Application (Firmware) version "5.049" or higher to as a normally closed dry contact/relay:

If your Door Access Reader's Application Version needs updating for a specific setting
contact the Laundroworks Support Team

Resetting Last Use Timers

One thing to keep in mind, if a card is used on a machine that counts towards the card being "Last Used", this will start a timer on that Laundry Card/LaundryCat App account, based on the amount of hours setup under the "Minimum Hours since Last Use" setting.
Any time a Laundry Card/LaundryCat App account is used on another machine, that also counts as the card being "Last Used", this will reset the timer currently running on the card/account.

Only cards/accounts, with a running timer, are able to trigger the bathroom door reader to trigger the lock to open (when using the Minimum Hours since Last Use restriction setting);

HOWEVER, when a card/account already has a running timer, if the customer uses a door reader successfully, that door reader will also reset the timer on that card/account.

This is to avoid situations where a customer uses the bathroom, right before their timer runs out, but forgets something in the bathroom and then can't get back in there because their timer has expired.